HR Operations Specialist
Reports to: CEO/CFO
Status: Regular, 40 hours per week
Hiring Range: $21.00-$24.00
Location: Burien – Main office
Closing Date: Open until filled
Voices of Tomorrow (VOT) is looking for a highly motivated individual who can perform human resources and operations for VOT. This position is full time and your time will be split between two positions. This person will be under the direction of the CEO.
We are looking for someone who is highly motivated, organized and enthusiastic about human resources and operations.
Responsible for the new employee onboarding/offboarding process:
Generates offer letters and new hire paperwork
Oversees all onboarding of new and returning staff
Leads all New Hire Programs – orientation, etc.
Conducts exit interviews
Puts together comprehensive report when employees leave
Collects all VOT equipment
Assists with internal HR and Recruiting communications
Maintains all files, I-9s, compliance posters, internal HR & Recruiting advertisement
Oversees employee surveys, HR reporting, payroll preparation
Performs customer service functions by answering employee requests and questions, escalates issues appropriately
Assists with the annual and quarterly performance review and goal process
Works on other duties as required
Manages Applicant Tracking:
Opens and updates new positions
Ensures all job postings are up to date on multiple job boards
Supports all external and internal recruiting efforts:
Facilitates interview process
Provides office tours
Schedules debrief meetings
Manage all office related tasks which include, but are not limited to, overall office administration, company culture and team event planning and coordinating
Procare set up and monitoring
Vendor coordination and relationship building
Development and maintaining of office policies and procedure for improved workflow and office organization
Maintains vehicle documentation and equipment
Coordinates facility maintenance for all sites
Tracks incoming invoices and payments
Works with community partners and agencies for facilities projects
Manages marketing consultant and tracks progress
Requires at least two years of related work experience (preferred).
Demonstrated commitment to diversity, cultural relevancy, and inclusion.
Excellent written and verbal communication.
Excellent external and internal customer service skills
Proven ability to work independently and in a team environment.
Exercise and maintain a high degree of confidentiality.
Use of excellent time management and interpersonal skills.
Must have strong computer skills, proficient in the use of Microsoft Office programs including Outlook, Word, Excel, PowerPoint & Visio.
Strong communication skills, both written and verbal.
Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.
Ability to interact with all levels of management.
Act and make independent and discretionary judgment.
Must pass Department of Early Learning’s Portable Background Check (PBC).
Bachelor’s degree in related field preferred
Three+ years of experience in related field preferred.
Competency in Microsoft applications including Word, Excel, and Outlook.
Knowledge database management and reporting.
Hiring Process: To apply, please email your resume, cover letter and three references to Farhan Mohamed at firstname.lastname@example.org or call 206-466-1229. Incomplete applications will not be accepted.