HR Operations Specialist

Reports to: CEO/CFO

Status: Regular, 40 hours per week

FLSA: Non-Exempt

Hiring Range: $21.00-$24.00
Location: Burien – Main office

Closing Date: Open until filled


Voices of Tomorrow (VOT) is looking for a highly motivated individual who can perform human resources and operations for VOT. This position is full time and your time will be split between two positions. This person will be under the direction of the CEO.

We are looking for someone who is highly motivated, organized and enthusiastic about human resources and operations.

Responsibilities:

Human Resources:

  • Responsible for the new employee onboarding/offboarding process:

    • Generates offer letters and new hire paperwork

    • Oversees all onboarding of new and returning staff

    • Leads all New Hire Programs – orientation, etc.

    • Conducts exit interviews

      • Puts together comprehensive report when employees leave

      • Collects all VOT equipment

  • Assists with internal HR and Recruiting communications

  • Maintains all files, I-9s, compliance posters, internal HR & Recruiting advertisement

  • Oversees employee surveys, HR reporting, payroll preparation

  • Performs customer service functions by answering employee requests and questions, escalates issues appropriately

  • Assists with the annual and quarterly performance review and goal process

  • Works on other duties as required

Recruiting:

  • Manages Applicant Tracking:

    • Opens and updates new positions

    • Schedules interviews

  • Ensures all job postings are up to date on multiple job boards

  • Supports all external and internal recruiting efforts:

  • Facilitates interview process

  • Provides office tours

  • Schedules debrief meetings

Operations:

  • Manage all office related tasks which include, but are not limited to, overall office administration, company culture and team event planning and coordinating

  • Procare set up and monitoring

  • Vendor coordination and relationship building

  • Development and maintaining of office policies and procedure for improved workflow and office organization

  • Maintains vehicle documentation and equipment

  • Coordinates facility maintenance for all sites

  • Tracks incoming invoices and payments

  • Works with community partners and agencies for facilities projects

  • Manages marketing consultant and tracks progress

REQUIRED QUALIFICATIONS

  • Requires at least two years of related work experience (preferred).

  • Demonstrated commitment to diversity, cultural relevancy, and inclusion.

  • Excellent written and verbal communication.

  • Excellent external and internal customer service skills

  • Proven ability to work independently and in a team environment.

  • Exercise and maintain a high degree of confidentiality.

  • Use of excellent time management and interpersonal skills.

  • Must have strong computer skills, proficient in the use of Microsoft Office programs including Outlook, Word, Excel, PowerPoint & Visio.

  • Strong communication skills, both written and verbal.

  • Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.

  • Ability to interact with all levels of management.

  • Act and make independent and discretionary judgment.

  • Must pass Department of Early Learning’s Portable Background Check (PBC).

DESIRED QUALIFICATIONS

  • Bachelor’s degree in related field preferred

  • Three+ years of experience in related field preferred.

  • Competency in Microsoft applications including Word, Excel, and Outlook.

  • Knowledge database management and reporting.

 

Hiring Process: To apply, please email your resume, cover letter and three references to Farhan Mohamed at fmohamed@tomorrowvoices.org or call 206-466-1229. Incomplete applications will not be accepted.